GCC Action Log

Come up with a topic for a one of workshop (to take place 1st quarter 2019) by the end of November 2018 the GCC will decide on the first one via email (size ~20 pax)

Open:

Workshop topics suggestions

2019 quarter 1&2:

• • Services to schools (Annabel, Andrew) - Positive response.
  • EuroHPC and the GEANT community - moving to Exascale (Enzo, Annabel and Christian) - More clarification needed.
  • Public affairs workshop (Leonie Schaffer, DFN) - Positive response.

2019 quarter 3:

• • GDPR day.  Ana Alves.

Circulate what resources are available for GN4-3 Community Programme

COMPLETE

To propose a mechanism how to fund attendance at Standardization Groups. Document what should happen when we have an engaged head and funding pot.

Stays OPEN until next meeting. There is no funding problem. However there is problem to find manpower / right people to commit.

Guido had a talk with Brook and provided reference documents to insert into the document.

to write a proposal for collaboration on supporting Small Projects with the Vietsch Foundation

Closed:

Klaas had call with Valentino. At this moment the Vietsch Foundation is lacking proposals, and so are we. We have agreed to revisit this when the opportunity arises.

Contact GEGC to ask if they can take the ownership for the Mobility Day

COMPLETE

Have a list of options available with conditions related to remote participation to the meetings and have an in depth discussion at the next meeting. (full experience remote attendance by host NREN, limited remote attendance, face-to-face only meeting)

Provided information via email.

Guidelines for TF / SIG chairs

In progress: TF and SIG Chair and Steering Committee members Guidelines

GEANT how many of those high effort meetings can it support

Closed: 4 workshop per year per the GN4-3 workplan

Open Calls for Workshop - draft the process and requirement

Open

Open Calls for Workshop

Valter to discuss with Klaas about the practicalities of the PDOs and the group to have a plan for continuity

Took actions (Klaas and Valter to provide more information)

Andrew: 2 PDOs (1 main and 1 shadowing) to follow a TF or SIG activities.

Valter will come back with a statement / overview of resources allocated to run the workshops by the next meeting. How many workshops can we run?

(See as above - 4 workshop per year)

Value statement for a function of a PDO

DRAFTED: Task Force and SIG Secretary Role.

Value statement for GÉANT running TFs and SIGs

Organising a TF or SIG meeting

Internal Presentation: Value of TFs and SIGs

External Presentation: Value of TFs and SIGs

Keep this open for the next meeting.

Value statement for the community programme - Terms of reference for the GCC

It is on the agenda for discussion for 6 February meeting.

Value statement / proposition from TF-CSIRT (Value to GEANT organisation having the brand in the incident response world

Value to members and GEANT as network operator to have this collaboration

Value in having a host with relatively little baggage (good reputation being neutral)

Cost to GEANT members to have it hosted elsewhere will have a negative impact)

See TF-CSIRT Strategy: https://tf-csirt.org/2017/12/18/tf-csirt-defines-strategy/.

Going back to GEANT management to try to find alternative solution for resourcing TF-CSIRT

Done.

GCC to create a statement to support the importance of keeping TF-CSIRT under GEANT

Done.

contact Marcoms to help prepare a quarterly email to GA with summaries of blogs

COMPLETE - guidelines communicated to Rosanna Norman.

Specialised interest experts communication - TF / SIG secretaries to identify which channels they use

Done: https://docs.google.com/spreadsheets/d/1AGwaaG3kHlNMJ_xJeDbZT3IT3vixl3HfSfOC1H6pYnY/edit?usp=sharing

VALTER / KLAAS to have a meeting together to discuss the overview of resources within GEANT

Done

Valter and Raimundas to find a time for a joint meeting

Done.

ACTION20160426-01

Nicole Harris

to reformat the SIG and Task Force templates so that the main text is included as a standard template with a cover sheet with a few targeted questions.  This should include: clear target audience / participants, objectives, KPIs, SC members, topic areas and expected discussions. 

FOR CONSIDERATION -

New Task Force Template

New SIG Template

ACTION20160426-02

Nicole Harris

to implement a process whereby GCC members are asked to act as sponsors for SIG and TF proposals.

ACTION20160426-03

Valter Nordh

to lead a discussion around the community consultation at the next meeting of the GCC.

ACTION20160426-04

Nicole Harris

to take a recommendation to approve SIG-SCOPE to the GÉANT Management Team and for a member of staff to be allocated to support this SIG.

ACTION20160426-05

Nadia Sluer and Nicole Harris

to communicate the need to address less ambitious KPIs and interworking with other TFs and SIGs to the SIG SCOPE steering committee.

ACTION20160426-06

Nicole Harris

to take a recommendation to approve SIG-NGN to the GÉANT Management Team and for a member of staff to be allocated to support this SIG.

ACTION20160426-07

Brook Schofield and Nicole Harris

to communicate the need to for KPIs and a well defined focus on “next generation” to the SIG-NGN steering committee.

ACTION20160426-08

Nicole Harris

to communicate the support of the GCC to the SIG-PMV steering committee.

ACTION20160426-09

Nicole Harris

to take a recommendation to approve SIG-MarComms to the GÉANT Management Team. 

ACTION20160426-10

Nicole Harris

to take a recommendation to approve SIG-MSP to the GÉANT Management Team. 

ACTION20160426-11

Nicole Harris, Peter Szegedi and Alesssandra Scicchitano

to update the KPIs for existing SIG as appropriate. 

ACTION20160426-13

Nicole Harris

to ask all Task Force and SIGs to consider their engagement with groups outside of NRENs and where communication can be improved.

ACTION20160627-02

Valter Nordh and Nicole Harris

to ensure that appropriate invitations are passed to the GPPC for GCC meetings.

ACTION20160627-05

Peter Szegedi

to discuss relationship between SIG NOC and SIG-PMV with both groups and ensure that overlaps are managed.

ACTION20160627-06

Nicole Harris

Nicole Harris to take a recommendation to support the approval of SIG-PMV forward as part of the GÉANT Community Programme and assign appropriate staff to support the group.

ACTION20160627-07

Nicole Harris

 to circulate more information to the GCC about both Trans-National Education and Science and Research Engagement when available. 

ACTION20160627-09

Nicole Harris

to make sure that all areas of the GCP (Task Forces, Special Interest Groups, ad hoc events and projects) are indicated on the agenda even if there are no specific updates in this area.

ACTION20160627-01

ALL                                                              

to comment on the proposed new templates for TFs and SIGs by end August 2016.     

ACTION20160627-03

Nicole Harris

to write a brief paper on how Partners, Users and Stakeholder Relations activities could work within the GÉANT Community Programme.

ACTION20160627-08

Valter Nordh

to discuss scope and coverage of GÉANT projects and responsibility of the GCC in relation to community projects

ACTION20161006-08

Nicole Harris

to send the initial proposal regarding the Wifi4EU to the members of the GCC.

GÉANT staff

to come back to GCC with more concrete proposals for workshops after talking to the group suggesting them.

ACTION20161006-11

Nicole Harris

to move discussion of small projects to the next meeting agenda. 

GÉANT staff to organise an annual meeting of the chairs of the TFs and SIGs (possibly at TNC).

Claudio Allocchio

to contact the APM group and SIG-NOC to inquire whether those groups could be instrumental in collecting and sharing information in order to bridge the gap between network engineers and users.

to take appropriate actions to close down TF-MNM as a Task Force.

to update the SIG-CISS Charter to take account of input from GCC members.

to update the SIG-Marcomms and SIG-MSP KPIs as soon as possible and present to GCC.

to discuss a statement on the Open Science Cloud Declaration at the next meeting. 

to update the SIG-NGN KPIs as soon as possible and present to GCC.

ACTION20160627-04

Nicole Harris

to propose a cross-organisation security meeting covering operational security, community security efforts, and security research when the CISO role is recruited and to ensure that security work within the GÉANT security programme is well aligned with the broader GÉANT security strategy.

to prepare a presentation for discussion on the role of the Community Support Team and the GCC in promoting innovation within the GÉANT Community.

20170620-03

All Members

prepare a statement for the next GA meeting from the GCC at the October 2017 meeting 

20170620-04

Valter Nordh

talk to the GÉANT Board about allocating funding for NPAPW

20170620-05

Peter Szegedi

bring further proposals on education themed activities to the October 2017 GCC meeting

20170620-01

Nicole Harris

prepare a proposal on managing dormant / non-active groups for the next GCC meeting

On the October Agenda

FINAL version on agenda for February meeting

to finalise the proposal on Closing GCP activities for the next GCC meeting. 

to prepare a Mentimeter for the next GCC meeting to demonstrate to members.    

to prepare an update on the Community Programme for the next GA meeting. 

to prepare a proposal for a lightning talk style session on Task Forces and SIGs at TNC18.

20170620-02

Nicole Harris

arrange at TF and SIG Chairs meeting at TNC18 with more dedicated time

On the October Agenda

See proposals around TNC on February agenda

In progress - short report for the next meeting. 

See proposals on innovation enable in GN4 white papers

to distribute the list of GCC members and the end of their terms.

to develop webpage/application process for small project funds before next GCC meeting.

to start the process of closing SIG-SCOPE. 

to provide an update on SIG-NGN status for the next meeting.    

to take funding process for small projects up with finance.